Personal Trainer Software

Personal Trainer Software & App

Vagaro is your all-in-one fitness trainer management software. We’ll handle online booking, scheduling, payments, waivers & marketing while you focus on your clients.

Time is money, but only when your calendar is full

0million

clients searching for your business

0%

growth in new client bookings

0k+

professionals on Vagaro

GET FOUND

Attract new clients in your local area

Automated marketing tools so you can focus on your customers

FREE VAGARO MARKETPLACE

tablet and phone with Vagaro marketplace fitness business listings and a popout image of a personal training daily deals

Tap into the power of the free Vagaro Marketplace

List your personal fitness training business on Vagaro.com and the Vagaro app to attract new customers. Get featured for even more exposure. Promote discounts & special offers in the Daily Deals section–it’s totally free!

You keep 100% of the profits
Get booked while you sleep
Build trust with verified customer reviews
GET BOOKED

Keep your personal training client calendar full

Streamline your clients' booking experience with many ways to schedule appointments from the personal trainer software.

APPOINTMENT SCHEDULING

A phone and tablet showing Vagaro’s calendar filled with bookings in our fitness and gym software and app

Take control of your training client calendar

Set the lead time required for appointments, giving you time to make yourself available. Set appointment search intervals at 15, 20, 30 minutes, etc. and set the order in which service providers are listed. Require clients to provide credit card info for all or specific appointments.

Automated appointment reminders for your clients & staff
Easily book & manage resources on your calendar
Quickly fill last-minute cancellations using the waitlist

ONLINE BOOKING

A phone and laptop showing Vagaro’s online booking in our fitness software and marketplace

Let customers book from anywhere

Allow your customers to easily book a fitness training service from your Vagaro business page, the Vagaro Marketplace, Apple Maps, Instagram, Facebook & Yelp. After they've seen photos of your work & your business, they can book right away without additional steps.

No-show & cancellation fee capabilities
Integrated with Instagram, Facebook, Apple Maps & Yelp
Embed or link your booking widget anywhere
Get Paid

Accept payments safely & securely

Get paid securely on any device, anywhere.

A person using Apple pay on Vagaro's salon POS card reader.

Apple Pay

Get paid via Apple Pay, Google Pay & other contactless payments when customers tap the Vagaro Contactless Credit Card Reader.

A person using Apple pay on Vagaro's salon POS card reader.

Contactless Checkout

Customers can safely & securely check out and tip using Vagaro's Contactless Checkout.

A person using Apple pay on Vagaro's salon POS card reader.

Card on File

Store your clients' cards on file for faster checkouts and to charge recurring payments.

FITNESS TRAINER SOFTWARE & POS SYSTEM

salon customer completing checkout by apple pay on a dual touchscreen point of sale system

Vagaro Pay Desk

Our dual-touchscreen point of sale offers your customers a safe and transparent payment experience.

Clients can view their checkout in real-time
Tip & sign at checkout
Market Daily Deals and upload your own images and ads to the client-facing screen
no-show fee automatically charged to a client's credit card on file for missing a training session

No-Show & Cancellation Fees

Protect your business from lost revenue by charging no-show and cancellation fees when a client does not give enough notice before their appointment.

no-show fee automatically charged to a client's credit card on file for missing a training session

Deposits

Collect deposits at the time of booking personal training services. Require deposits for bookings that exceed a specified dollar amount.

ONLINE STORE

A person on laptop viewing the online store of a salon business using Vagaro.

Sell products, packages, gift cards & more

The online store is fully integrated with Vagaro's personal trainer business software. The booking & payment processing platform gives you everything you need to market your store, process payments & ship products.

Inventory Management
Customized Shipping Methods
Curbside Pickup

EXPLORE MORE PERSONAL TRAINER SOFTWARE & APP FEATURES

Do what you love, let Vagaro do the rest

Personal Trainer Software & App TESTIMONIALS

The Best Personal Trainer Business & App Software

Personal Trainer Software & App FAQ

What is personal trainer software?

Personal trainer software is a program that helps personal trainers run their business smoothly. It's like a digital toolbox that combines different tools and features to make managing the business easier. With personal training software, trainers can handle things like scheduling, client management, payments & administrative tasks, all in one place. It saves time, makes things more organized and improves overall efficiency.

What are some key features of software for personal trainers?

Some common features of fitness trainer software include scheduling, client management, online booking , payment processing, automated reminders, reporting and analytics, inventory management, and marketing tools.

How can personal trainer management software benefit my business?

The benefits of personal trainer management software for your business are significant. By automating administrative tasks and streamlining operations, our personal training software allows you to focus more on providing quality classes and exceptional client experiences.

The software helps you manage schedules efficiently, track client progress, simplify payment processes, and enhance the streamlining of your business. These improvements result in increased client satisfaction, improved client retention rates, and ultimately, higher revenue for your or business.

Can personal trainer business management software handle multiple trainers?

Yes, personal trainer business management software from Vagaro is specifically designed to handle multiple personal trainers and various class types. With the software, you can easily assign trainers to specific classes, set different pricing and availability for each class type, and manage trainer schedules effortlessly. This flexibility allows you to accommodate different trainers' availability and preferences while providing a diverse range of classes to meet the needs of your clients.

Can personal training software handle billing and payments?

Yes, personal training software from Vagaro includes robust billing and payment processing features. The software enables you to save credit cards on file, process credit card payments securely, and track payment history seamlessly. 

You can set up recurring billing for clients, making it convenient for clients to pay, and ensuring consistent revenue for your business. The software's integrated payment processing capabilities provide a seamless and efficient experience for both you and your clients.

Is customer support available for personal trainer software?

Yes, our personal trainer software offers 24/7 customer support to assist you in resolving any issues or answering your questions. Whether you need assistance with software setup, troubleshooting, or understanding specific features, our team of Support Specialists is available to help at any time. Support is typically provided through various channels such as email, phone or live chat, ensuring that you receive timely assistance when you need it.

Can personal training software help with marketing and client retention?

Yes! Our personal training software includes a range of marketing tools designed to help you promote your services and enhance client retention. These tools include email & text marketing capabilities, allowing you to send newsletters, promotions, or targeted campaigns to your clients.  

Additionally, you can utilize a rewards system & automated marketing campaigns to keep clients engaged, encourage them to refer friends or family, and create a sense of community within your business. 

Furthermore, personal training software from Vagaro provides insights and reports on client attendance and retention rates, enabling you to identify trends, improve client experiences, and refine your marketing strategies. 

How do I choose the right personal training software for my business?

When selecting personal training software for your business, it's essential to consider various factors to ensure the best fit. Start by assessing your specific needs and requirements, such as business size, solo or multiple trainers, and the scale of operations. Consider your budget and evaluate the pricing models of different software providers, including any additional costs for integrations or advanced features. 

We recommend that you that yourequest a demo  of the software. This allows you to explore the features, functionality, and overall user experience firsthand, ensuring that the software meets your requirements and aligns with your business goals. Taking these factors into account will help you choose the right personal training software that empowers your business and enhances your client experience. 

Try Vagaro Fitness App for Free

Create an account in minutes. No contract, cancellation, setup, or signup fees. Free data import.

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