Intake Form Software

Build your own custom forms

Quickly select a template or build your custom form from scratch. Send legal waivers, intake forms & surveys to your customers and their responses will be automatically saved to their account.

An image of a salon owner holding a tablet and showing a customer a consultation form with Vagaro's salon software.

Fully Customizable

With an easy drag & drop forms builder, you can create custom forms for any part of your business. From new client forms to liability waivers, Vagaro will capture all the information you need to streamline your business.

Access a variety of modules like multiple choice, short answers & even picture uploads

Update contact information or drag in payment module to make sure client info is always up to date

Set parameters per form so you can automate when a client needs to fill it out; from making it a mandatory form upon booking to assigning forms based on the service, you have full control

An image of a tablet showing the SOAP notes feature within Vagaro's spa software.

HIPAA-Compliant & EMR Soap Notes

Our business management software is designed to effortlessly handle your client records while ensuring EMR and HIPAA compliance through our SOAP Notes feature.

Create SOAP Notes for accurate documentation & charting

Fully customized SOAP Notes can be attached to each client profile

Allow for multiple signatures between physicians, employees & clients for clear communication & accountability

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Upload Pictures, Files & Documents to your customers profile

Give your clients the ability to upload files like inspiration pictures or document before & afters. With Vagaro forms, the options are endless.

Upload client pictures or documents into Vagaro's EMR & HIPAA-compliant SOAP Notes & Forms

Allow clients to send you inspiration pictures before appointments

All files will be automatically saved to your customer's profile

Capture Card Information Securely to Customer Profiles

Add a payment module to any form to stay up to date with all credit card information or capture card details in new client intake forms.

Avoid expired or inaccurate card on file and keep the correct cards on file for all your clients

Easily send a form when taking an appointment over the phone to ensure a safe & secure credit card capture

Card information is attached to your customer's profile for an easy way to check out or charge no-shows & cancellation fees

A picture of a customer tracking his business performance in Vagaro's salon software.

Track your forms performance

Easily access data analytics to any surveys or questionnaires that you send out. It's a great way to gain insight from your customers' & team's feedback.

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Integrate with the Check-In App

Forms gives you the ability to seamlessly integrate your waivers and forms with the Check-In App. Your business can require waivers when signing up, joining a membership, or purchasing a package.

An image of a customer viewing forms within Vagaro's salon software.

Get Your Forms Filled

Forms can be required for certain clients. Vagaro will automatically notify and remind your clients of required forms. Missing forms will also be shown with an icon on the Calendar screen.

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